Cover Letter or Motivation Email?
When a cover letter isn’t specifically requested, you can write a short motivation email and attach your CV. It can be more direct and slightly less formal, while still following professional standards.
The Golden Rules
Your letter should be:
- Tailored to each application
- Structured (3 to 4 paragraphs)
- Concise (maximum 1 page)
- Personalized (avoid generic templates)
- Clear about the position, your goals, and your strengths
The recruiter should easily identify:
- The position or job reference concerned
- Your motivations
- Your availability
- Your added value
A Simple 6-Step Framework
- Your contact details at the top left (name, phone, email).
- A clear subject line, e.g., “Application for Maintenance Technician Position – Ref. 2025-TM34” or “Unsolicited Application – HR Assistant.”
- Paragraph 1 – Why this company? Mention what attracts you to the position or the company (industry, values, projects, etc.).
- Paragraph 2 – What you’re looking for. Briefly explain your career goals and how this position aligns with them. Be consistent with your background.
- Paragraph 3 – What you bring. Highlight your relevant experience or concrete achievements related to the position. End this paragraph by stating your availability.
- Conclusion – Polite closing. Keep it simple and professional:
“I remain at your disposal for any further information. Yours sincerely.”
What to Avoid
- Overly long letters (more than one page)
- Copy-pasted or generic templates
- Sentences longer than two lines – keep it readable
- Empty phrases – be concrete and relevant
